How Do I Share A Microsoft Form Result With Another User? (2023)

FAQs

How do I share form responses? ›

In Microsoft Forms on the Responses tab, select Open in Excel. Your form responses will open in an Excel workbook. From Excel, you can export or save your form responses as a PDF file.

In the Share pane under Send and collect responses, select the drop-down list and choose from whom you want to collect responses. Anyone can respond - Anyone inside or outside of your organization can submit responses to your form or quiz.

Only the owners of the form can see the responses. 2) Use the Share to Collaborate link from Share in the top right to give your colleague full access to the manage the form and see the responses.

If you use the Microsoft Forms web part to embed a form on a SharePoint page and choose to show form results on the page, SharePoint will automatically generate a link to that form and anyone with it can view a summary of responses.

Previously, there was Share button, but it has been replaced with Collect Responses. And if you want to Share a form or quiz to collaborate, please refer to this article: Share a form or quiz to collaborate (microsoft.com).

Search for "send email" and select the Office 365 Outlook action Send an email (V2). Enter the recipients, subject, and body of the email. Select dynamic content to include details from the form response in your email.

Microsoft Forms data is stored in servers in the United States.

Can anyone access a Microsoft Forms survey? ›

Yes. Microsoft Forms authors can toggle their settings to let people outside of their organization to take to their survey or quiz. These responses will be submitted anonymously. If you want to see who has taken your survey or quiz, you can require respondents to fill in their names as part of your questionnaire.

Yes, it's truely anonymous. When we use anonymous function in Microsoft Forms to share a form, the admin and creator cannot see user name for the anonymous responses.

If you've created a survey, quiz, or poll, you can easily move it to a group so everyone in your group becomes an owner of that form. Group co-authors can help add content, analyze responses, and share the form with others.

Send a form for others to edit

Open a form in Google Forms. Click Add collaborators. Click "Invite people." In the "Add editors" window, add email addresses to share it with others.

Open the form for which you want to review the results, and then select the Responses tab. Scroll down to review a summary of the responses for each question asked. Select View results to see detailed responses from each respondent.

Where do teams form responses go? ›

Any new response data in your form will be reflected in your workbook.

You can also print the responses if you like. At the top of the Responses tab, click More Options for Responses (three dots) and choose Print summary.

View response summary information for your quiz

In Microsoft Forms, open the quiz for which you want to review the results, and then select the Responses tab. Across the top, you'll see real-time summary information about your quiz, such as number of responses and average score.

External sharing

Send a link to the form to people outside of your organization and collect responses from external people. Collaborate on the form (e.g. edit questions, change the theme design) with people outside of your organization.

What are the limitations of Microsoft Forms? ›

Notes: 200,000 characters is the maximum allowed for total responses per form. For example, if a form contains five text questions, and the respondent has already reached the 200,000- character limit by the fourth question, they won't be able to provide a response for the fifth question.

To retrieve it, go to your Forms app. You can also click the Menu icon on the top left corner > All apps > Forms > Group forms. A new window opens. info Microsoft Forms don't automatically create an Excel file to retrieve your Form responses when used with OneDrive, you will have to do it manually.

When communicating the results and your takeaways, it's important to mention the actions already taken. As well as this, discuss the areas you have chosen to focus on, and any future follow up plans. This should be done within one-to-two months of the survey ending.

Share results as soon as possible.

In addition, sharing results quickly tells employees that their feedback is valued and prioritized, which is essential to drive employees to provide honest, thoughtful survey responses again in the future.

Getting started with anonymous surveys

Then, navigate to the Settings pane in the upper right. Under the heading Who can fill out this form, you'll see a checkbox marked Record name. If you uncheck this box, Forms will not record names or email addresses for respondents, keeping their answers anonymous.

Forms, which Microsoft set free for consumers in 2020, isn't going away. But on Teams, the Forms app is being replaced with a new app called "Polls" via Microsoft Forms, with a Teams-branded icon.

Your teacher can view the deleted and added documents in Drive and Classroom.

When you create a Google Form, anyone who gets the link is able to submit answers to the questions, but not see the responses or edit the form.

Can you connect Microsoft Forms to Excel? ›

The process is easy if you've created your Microsoft survey form already: In Microsoft Forms, go to Responses at the top-right. Click Open in Excel on the right side of the screen to download the current responses to your computer. You have to repeat this process each time you want to get a response update.

To share your Google Form responses, go to the top right of your Form and click "More" (the three-dot icon). Type the names or emails of the people with whom you want to share responses, then click "Send". The collaborators can now see the form responses, send the form to others, and even edit the form themselves.

With Email Notifications for Google Forms, you can automatically send email messages every time a respondent submits your Google Form. You can notify the form respondent, your team members, or create notification rules and send emails to different people based on the form answers.

With Email Notifications for Google Forms, you can send automatic emails to multiple people when a new form is submitted. The email can contain a copy of the entire form response or you use dynamic form fields to insert answers to specific questions in the email message.

Search for "send email" and select the Office 365 Outlook action Send an email (V2). Enter the recipients, subject, and body of the email. Select dynamic content to include details from the form response in your email.

Open the Form, select the ellipsis button (...) on the upper-right corner of your screen, select Settings, and then select the Get email notification of each response check box.

How do I share a survey? ›

The most common way for you to share your online survey is with a survey link. This is a unique link which is bound only to your survey. With this method, you can share your survey wherever you can paste a link, such as on Facebook, Twitter, in an email, etc.

Open the form for which you want to review the results, and then select the Responses tab. Scroll down to review a summary of the responses for each question asked. Select View results to see detailed responses from each respondent.